ASOCIACIÓN DE VECINOS - SIERRA DE ALTEAC.I.F. G53784336Buzon 155 Sierra De Altea03599 Altea La VellaAlicante. Spainwww.avsa.tigbos.com email: email@example.com Minutes of Annual General Meetingat Don Cayo Friday 27 November 2015.The Meeting took place at the Don Cayo Golf Club at 7.30 pm. attended by the Directors of the Board of the Asociación:Wolfgang Fischer (President), James Standen (Secretary), Richard Kent (Treasurer), Antonio Perez Albiña, Terry Miles, Francisco Javier Gomis Devesa, Willem Van Oorde, Annette Eberhardt.Directors Matthew King and Emil Apeldoorne were unable to attend the meeting.Item 1) Welcome and introduction by the PresidentThe President, Wolfgang Fischer, welcomed the Association members attending and guests from adjoining urbanisations: Kees Hilger, Secretary Urlisa I & II, Eric Paulsen, Secretary Sierra Altea II. He thanked the Board for their work over the past year.Members of the Asociación attending the meeting: Suzanne Dinsley, Geoffrey Dinsley, Egbert Gieskes, Elizabeth Kent, Sonata Lungmuss, Abe De Nes, Mickey Mannot, Frans Mannot, Sasha Meyer, Edward Visser, Marylin Miles, Justa Lopez Moradiellos, Domingo Moradiellos, Marium Ruedel, Annemarie Sedlmeier-Kerner, Jurgen Langer, Roswitha Sonnensperger-Langer, Christiane Weber, Aad Weber, Egon Schuck. The meeting was conducted in English and some Spanish.Item 2) Approval of Minutes of previous Annual General MeetingThe Minutes of the Annual General Meeting of 27 November 2014 were approved unanimously and signed by the President and the then Secretary.Item 3) Secretary's Report on Membership.The Secretary James Standen reported that Asociación membership at the 2014 AGM totalled 273 members and now has 280 registered membersA candidate from the Membership is required for the position of Membership Secretary as a vacancy now exists.New Association members are welcome and membership is free. The members present were asked to encourage non-member friends and neighbours who own property in, or leave, the Urbanisation to enrol in the Association and to advise the Committee of any known changes in ownership of dwellings.Item 4) President's Report on activities during the past yearThe President used a Power Point presentation to highlight the current and future issues concerning the Association.A summary of activities in the year were;·Regular meetings (8-10 times a year) of Vecinos Board and 3-4 times a year with representatives of Altea community to discuss problems of our urbanisation.·After the change of the government Altea in 2015 we now have a new contact, Beatrice, of the party 'Compromis.' The Ayuntamiento say they will carry out urbanisation road repairs in 2016. ·Of 51 Instancias in 2015, 21 are closed as completed. A schedule of Instancias is on the Vecinos website.·House owners are responsible for their own electricity meter boxes.·Members were urged to submit photographs, with description, of bad conditions to the Association for preparation and submission of an Instancia.·The Annual Summer Party is in doubt as the Association currently has no secretary to organise the event following the withdrawal of the existing Secretary from the Board.·The Ayuntamiento have said that there is no possibility of introducing a 'Green Waste' collection point from the urbanisation at the present time. The Association’fs subsidised 'Green Waste' initiative will continue into 2016 with a rebate of €30 on production of receipt for a 'Green Waste' container.
Item 5) Neighbourhood Watch.
·The function continues to expand and operate and attention is drawn to the new email address:- firstname.lastname@example.org·The NHW system is linked to Policia Local, Guardia Civil and other urbanisations locally and nationally. But NHW are not automatically informed by Policia Local or Guardia Civil about any events. Members were requested to inform NHW immediately after an event.·Our Urbanisation experienced 7 break-ins during the year with most break-ins occurring in 'Urbanisation Paradiso.'·An NHW email will be sent to all existing occupants of the urbanisation.Item 6) Treasurer’fs ReportThe Treasurer Richard Kent reported on income and expenditure in 2015 as:Income:Buzones€ 5.585,00Bank Interest€ 82,07Summer Party receipts€ 425,00Notebook sale€ 50,00TOTAL€ 6.142,07Capital expenditureRoad signs€ 675,00Current expenditureGestor (Alcaraz)€ 937,75Green Containers subsidy€ 390,00Buzon/Road cleaning€ 495,50Buzon maintenance€ 298,002104 AGM Assembly€ 490,00Summer Party 2104€ 2.590,00 (nett €2.100,00)Stationary supplies€ 72,90Rent returns and charges€ 24,08Misc. expenses€ 231,35TOTAL EXPENDITURE€ 6.204,58Income minus expenditure = - €62,51BANK ACCOUNT SUMMARY:Balance plus cash in hand as at 30th Sept. 2015 € 1,906.47Minus expenditure over for the year: € - 62.51Book total: € 1.843.96CURRENT BANK ACCOUNT :€ 1.750.21Cash in hand: € 95.00Money total: € 1.845,21Deposit Bank account: € 23.000,00The accounts were audited and approved by independent consultant Mr. Jurgen Langer prior to the meeting. Questions raised by Members.·Is the Association road cleaning cost duplicated in the Ayuntamiento's normal road cleaning mandate?·A point was made that the Ayuntamiento clean the streets so why was extra money paid to third parties to clean additional areas? It was explained that there are 2 “difficult area” to keep clean of weeds and rubbish as they build up rapidly – One in Calle Rosa and the other in Avenida Bernia. Peter the gardener is paid a flat rate of 60 euros a year and he sprays these areas and keeps them free from weeds so they do not become a hazard for road users in the interim periods when the Ayuntamiento doesn’ft clear these places. Item 7) Questions and future issues.··App for mobile phones not reasonably possible.·Mosquito problem discussion concluded no insecticide spraying as it also kills pollinating bees. Mention will be made of this problem at March meeting with Ayuntamineto.·Details of Ayuntamiento plan for Altea is available on Vecino website.
Item 8) Appointment of Directors.
Proposals for the new Vecinos’f Board of Directors were proposed and unanimously approved by the Members present. These are;Directors:PresidentWolfgang Fischer (D)Vice President Antonio Perez Albiña (ES)SecretaryActing Secretary Matthew King (GB)TreasurerRichard Kent (GB)NHW coordinatorAnnette Eberhardt (D)Web CoordinatorTerry Miles (GB)VocalFrancisco Javier Gomis Devesa (ES)VocalWillem Van Oorde (NL)VocalEmil Apledoorn (NL)Vocal Sonata Lungmuss (D)The President closed the meeting 8.30pm.There followed refreshments and drinks at the restaurant for the members attending.President. Wolfgang Fischer…Secretary. Matt King…JAS/28/11/2015